Job Description:

1. Accounting & Bookkeeping

• Maintain accurate financial records (ledgers, journals, etc.)

• Process and manage accounts payable (AP) and accounts receivable (AR)

• Perform reconciliation of bank statements and payment gateway statements to ensure accuracy of collection records

• Oversee the management and disbursement of petty cash in compliance with the established petty cash policy

2. Collection 

• Conduct daily settlements with the counter staff to ensure that the cash received matches the settlement report generated from the Sparrow system.

• Ensure timely deposit of all collected cash in accordance with established procedures

• Handle receipts disputes and adjustments

• Perform the opening, counting, and depositing of donations collected from donation boxes located at the monastery and other district locations

3. Financial Reporting

• Assist in the preparation of monthly, quarterly, and annual financial reports

• Support month-end and year-end closing processes

• Prepare reports for management as needed (e.g., cash flow, expense tracking)

4. Tax & Compliance Support

• Assist with quarterly GST submissions 

• Ensure compliance with local financial regulations

• Support audits by preparing necessary documentation

5. Liaison & Coordination

• Communicate with vendors/suppliers, and donors on financial matters

• Coordinate with external auditors, IRAS and banks

• Support other departments with financial data or documents 

6. System Management

• Use accounting software (Sparrow)  

• Ensure data accuracy and integrity within accounting systems

7. Others

• Carry out other ad hoc duties as assigned, such as supporting events and pujas by managing donation boxes and handling the exchange of small denomination notes. 

Job Requirements:

• Diploma in Accountancy or equivalent professional qualifications 

• At least three years of experience in managing full sets of accounts

• Proficiency in accounting software and advanced Excel skills 

• Possess knowledge of financial regulations and standards, including IFRS and GST regulations applicable to charitable organizations

• Demonstrates a high level of accuracy and strong organizational abilities to manage financial records and tasks effectively